Letters to the Editor

Letters discussing a recently published article in the journal should be submitted within 4 weeks of the article's online publication. A letter should have no more than 3 authors. The author(s) of the original article will have an opportunity to respond to the letter.

Letters to the editor Submission Requirements

Submissions that do not include these requirements will be declined.

  • Cover Letter to the Editor
  • Main Document
    • Title Page
    • Main Text (400 words max)
    • References (5 max; 1 of which should be for the recent article)

ORIGINAL AUTHOR(S) REPLY LETTER Submission Requirements

  • Cover Letter to the Editor
  • Main Document
    • Title Page
    • Main Text (500 words max)
    • References (6 max)

Important Details For Each Requirement

Please review each section carefully. We cannot accept submissions that do not meet these requirements.

[+] Cover Letter to the Editor

Cover letter addressed to the Editor that includes the corresponding author’s name, mailing address, telephone number, and email address, and identifies the manuscript category (e.g., Original Research, Review, Case Report). The cover letter also should include a publishing statement confirming that the manuscript has not been previously published and is not under consideration by another journal. If this is not the case, please provide an explanation.

[+] Main Document

The main manuscript file must be submitted as a Microsoft Word document. The main text should be double-spaced and formatted in 12-point Times New Roman font, left-aligned, with 1-inch margins on all sides. Pages should be numbered consecutively in the footer, beginning with the title page as page 1. Use italics rather than underlining, except for URL addresses. Do not include line numbers. Avoid using double spaces between sentences or paragraphs. Paragraphs should be indented one-half inch. See Manuscript Preparation for more detail. The main manuscript document should include the following:

[+] Title Page

The title page (page 1) should contain:

  • Title:  A concise and informative title.
  • Short Title:  An identified short running head.
  • Author Names & Affiliations:  The first name (spelled out), middle initial, and last name of each author with highest academic degree(s) and institutional affiliation. Medical student authors should be labeled based on their academic year (MS-1, MS-2, MS-3, MS-4).
  • Author Emails:  Email addresses of each author.
  • Institution Name:  The name of the department(s) and institution(s) to which the work is attributed.
  • Disclaimers:  Any disclaimer. If you have no official institutional or personal disclaimer to declare, you should explicitly state "None."
  • Corresponding Author:  Contact information for the corresponding author.
  • Support Disclosure:  The source(s) of support in the form of grants, equipment, and/or drugs. If the work described in the manuscript has been formally presented at a scientific meeting, provide the name of the organization, date, and location of the meeting.
  • AI Use Disclosure:  The Kansas Journal of Medicine encourages authors to appropriately use technology throughout the research process. Software that uses generative artificial intelligence (AI) or machine learning (ML) may be used. However, it does not permit the inclusion of ML tools, such as ChatGPT, as authors. If any such tool is used to generate drafts of the submitted manuscript, it must be explicitly disclosed. Learn more about the Use of Artificial Intelligence for Authors on our Submissions page.
  • Acknowledgements:  One or more statements should specify (1) contributions that need acknowledging but do not justify authorship; (2) acknowledgments of technical help; (3) acknowledgments of financial and material support, specifying the nature of the support; and (4) financial relationships that may pose a conflict of interest (adapted from ICMJE).
  • Author Approval Statement:  A statement confirming that each author has reviewed and approved the content of the manuscript.
[+] Main Text

The Kansas Journal of Medicine word count limit for these submissions is shown above. This word count limit does not include the title page or references. For Letters to the Editor: The original article should be cited in the text. 

[+] References

References must be formatted according to the guidelines found on the KJM References page.

Important highlights: Where available, PubMed ID (PMID) numbers for the references must be provided. If PMID numbers are not available, provide DOIs. In-text citations should be formatted using superscript Arabic numerals and listed in consecutive order, following punctuation in most cases. References should be listed in 11pt. font.

Review these resources prior to submission:

 

Last modified: July 8, 2026